When starting out as a new tutor on Fluentify, it’s difficult to get right into a routine that makes organizing your day (and life) easy. Because Fluentify slots are booked “by appointment”, you can’t guarantee that you’ll be working for a certain number of hours or at a certain time every day. However, with our top (highest performing) and oldest (longest time on the platform) tutors on Fluentify, we’ve discovered a few tactics that will allow you to pick up your first regular students, manage a standard calendar, and optimize your working time.
1. Have a green calendar
Our data shows that new tutors who have very little availability when they start out never turn into our ‘top’ tutors. It makes sense- if you have only a few slots of class availability every day, students are less likely to find a time that works for them. In addition, because you’re not that available, students have to scroll through a bunch of other tutor profiles before getting to yours in the tutor ranking.
TIP: In the beginning, add EVERY slot possible. Yes, it might be inconvenient to do one session at 9am and the next at 12pm, but it’s a guaranteed way to get students.
2. Use the “peak hours” feature smartly
On the tutor calendar, there is a feature that allows you to see the times that are most popular with our students. If you’re not able to fill up your calendar with availability, you can at least know that you’re more likely to get booked during these “peak” hours.
TIP: Add availability for all of the “red” slots- that’s when tutors are most in demand.
3. Eventually, cut back your availability
This is something you should do once you have a group of regular students that you’re comfortable with. At this point, you can finally create the calendar that you want for yourself. And don’t worry that your 11pm student won’t be able to find a time in your less-available calendar- we’ve learned that once you start working with a student and you’ve developed this teacher-student relationship, they’ll find a time that matches your new availability.
TIP: Group your available slots in a few hour blocks during the day that work best for you; whether this is the morning, afternoon, evening, or a few 2-hour blocks throughout the day- create the calendar you want.
4. Optimize feedback forms
One place you lose a lot of time at the beginning is when filling out post-session feedback forms. For this, everyone has their own method, but there are definitely some ways you can get through these forms faster. First, use a website, such as pocket, to save all of your favorite teaching materials (grammar exercises, articles, videos, etc.) and make sure to put some ‘tags’ so you can filter them easily when you need to send a homework activity. Then, figure out how you will transfer your session notes into the feedback form, whether that’s typing your handwritten notes or copying from the chat (PS- check out your ‘past sessions’ section for session transcripts!). Creating a feedback flow will allow you to bang them out as quickly as possible.
TIP: Figure out your most productive feedback time- whether that’s immediately after the session, at the end of the day, or every three days (don’t forget the 72 hour rule!); this can really change your approach to this busy (but important) task.
By following these tips, you’re guaranteed to turn your Fluentify experience into the perfect side gig, or full-time job, that you’ve always wanted.